Trinity Network Ltd (we, us or our) is committed to protecting and maintaining the privacy, accuracy and security of your personal information.
COLLECTION OF INFORMATION
We will only collect information relevant to our business relationship with you. The personal information we collect will generally include your Name, Address, Phone Number, Email Address, Date of Birth and if required by Law other information such as drivers license, passport information etc for AML requirements.
You may choose not to provide us with this information but in doing so may affect our ability to provide you with our services:
We will collect this information from you when you:
- Register for our services
- Use our services
- Communicate or interact with us, whether by email, telephone, chat, website or otherwise.
- During viewings of properties
You are required to keep us informed of changes to your information to enable us to have proper administrative processes.
We may also collect aggregated information generated in our system, which tracks your use of our services but does not identify you personally.
Our website uses server logs and web analytic tools (such as “cookies”). Cookies are small text files that are downloaded to your device by websites that you visit. When you use our website, these tools collect information such as the browser and operating system that you use, the internet protocol address of the device you use to access the site, search terms, your location and the content that you view when visiting the website.
You can set your browser to block all cookies, including cookies associated with our website, or to indicate when a cookie is being set by us. If you set your browser to reject cookies you may not be able to access all the features of the website.
HOW WE USE YOUR INFORMATION
We may use your personal information to:
- identify you, so we can ensure that your account is secure;
- provide our services to you;
- communicate with you;
- send you marketing material;
- carry out Trinity promotional activity;
- carry out our business which includes maintaining your account, planning, training, product development, research and analysis;
- enforce our agreement with you in any way;
- fulfil our legal requirements (for example, disclosure to law enforcement agencies or the courts);
- to claim Referral Fees from Suppliers;
- to provide the Customer (Vendor) with information from time to time if in relation to their property for sale;
- or for any related purpose in connection with the above.
We may use any information that we collect from you that is not personal information (so you cannot be personally identified from it) for our business purposes, including:
- to assess how our customers use our services;
- to improve our services; and
- for marketing and promotional purposes.
We may use your information to offer you services that we believe meet your needs. However, you can notify us at any time if you do not wish to receive these offers by emailing us at email@example.com. We will act promptly on any such request.
WHO WILL USE YOUR INFORMATION?
We generally do not share your personal information with others unless this is necessary for the purpose for which you gave us the information. While it is unlikely, we may be required to disclose your information to comply with legal or regulatory requirements. We will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.
We may disclose information we retain about you, including your personal information, to the following third parties or their agents:
- service providers engaged by us such as data storage, Information technology and software management providers;
- our related entities;
- provide your information to third party services that may be of interest to you in relation to our services (eg referral to a mortgage broker); and
- government departments or law enforcement agencies (including the Police);
- any person than can demonstrate to our reasonable satisfaction has a legal or equitable interest in the goods stored;
- liquidators, administrators or other persons appointed to administer your financial affairs; and
- debt collection services or credit reporting agencies.
Some of the parties listed above may be located overseas. Where your personal information is transferred outside New Zealand, we will ensure that the information will be protected to the same standard as it is by us in New Zealand, and that your rights in relation to the personal information remain available, or we will obtain your express consent to transfer or store the personal information
We may disclose, sell or transfer to third parties any non-personal, aggregated information that we collect from you and our other customers.
ADVERTISING AND THIRD PARTY LINKS
YOU HAVE ACCESS TO YOUR INFORMATION
You can access most of the personal information we hold about you and request corrections. This right is subject to some exceptions, for example, you may not obtain access to information relating to existing or anticipated legal proceedings.
You can request access to your information by emailing us at firstname.lastname@example.org. This service is free unless the information you request requires significant research or preparation time. Before we act upon requests of this nature, we will tell you how much this service will cost.
WHAT TO DO IF YOU THINK WE HAVE MADE AN ERROR
We are committed to protecting your privacy and our policies, processes and systems have been developed with this in mind. However, if you think we have made an error, please email us to let us know. Where we have made an error, we will endeavour to correct the error as soon as reasonably practicable.
QUESTIONS AND COMPLAINTS
If you have a question or complaint about the way we have dealt with your personal information, please contact us by email. We will endeavour to respond promptly to your question or complaint.
BREACHES OF YOUR PRIVACY
We take our privacy responsibilities seriously. In the unlikely event that a suspected or actual breach of your personal data occurs, we will investigate the breach. We will notify you and the Privacy Commissioner if we reasonably believe that the breach has caused you serious harm, or is likely to cause you serious harm.
CHANGES TO POLICY